Privacy Policy - Jaguar Petroleum

Effective Date: 01/01/2025

1. Information We Collect

We collect the following types of personal and organizational data through our ERPNext instance:

a. User Information

• Full name
• Email address
• Phone number
• Job title and department
• Login credentials (hashed and secured)

b. Organizational Data

• Company name and contact details
• Financial records
• Sales and purchase data
• Inventory information
• Employee records

c. System Usage Data

• IP addresses
• Browser types
• Access logs and timestamps
• Actions performed within the ERP system

2. How We Use Your Information

• Manage user access and roles
• Process transactions and maintain accurate records
• Provide customer and technical support
• Improve platform performance and security
• Ensure compliance with legal and regulatory obligations

3. Legal Basis for Processing

We process your data under the following legal bases:

• Your consent
• Performance of a contract
• Legal compliance
• Legitimate interest in running and improving our ERP services

4. Data Sharing and Disclosure

We do NOT sell or rent your personal data. We may share data with:

• Authorized employees and contractors
• Third-party service providers under strict confidentiality
• Regulatory authorities when legally required

5. Data Retention

We retain personal and business data for as long as necessary to fulfill the purposes outlined in this policy, or as required by applicable laws.

6. Data Security

We implement appropriate technical and organizational measures to protect your data, including:

• SSL encryption
• Role-based access control
• Regular backups
• Activity logs and monitoring
• Secure hosting environments

7. Your Rights

Depending on your jurisdiction, you may have the following rights:

• Right to access your personal data
• Right to rectify inaccurate data
• Right to request deletion of your data
• Right to restrict or object to processing
• Right to data portability

To exercise any of these rights, please contact us at [Insert Contact Email].

8. International Transfers

If we transfer your data outside your country of residence, we ensure that such transfers are protected by appropriate safeguards in compliance with applicable data protection laws.

9. Cookies and Tracking

Our ERPNext instance may use session cookies for authentication and user preferences. These are strictly necessary for platform functionality.

10. Policy Updates

We may update this Privacy Policy from time to time. All changes will be posted on this page with an updated revision date.

11. Contact Us